How can ControlTower, an innovative accelerator developed by Dufrain assist businesses across industries gain and maintain control of unstructured data?
What is Regulatory Compliance?
Compliance with data regulations has become increasingly important in the modern business landscape, especially when it comes to personal data. Increased regulatory pressure through the introduction of regulations such as GDPR and the Data Protection Act, mean that understanding and managing your data essential if compliance breaches and steep penalties are to be avoided.
Why do we need to do it?
Regulations such as GDPR exists for several reasons:
1. Protection of individual rights
Regulations like GDPR aim to protect the rights of individuals, such as their right to privacy and the protection of their personal data. This is particularly important in today’s digital age, where personal data is constantly being collected, processed, and stored by companies and organisations.
2. Preventing unfair practices
Regulatory compliance helps to prevent companies from engaging in unfair practices that may harm consumers, such as deceptive advertising, price fixing, or monopolistic behaviour.
3. Public safety and health
Compliance with regulations related to health, safety, and environmental protection is essential to ensure that products and services are safe for consumers and the public at large.
4. Avoiding legal and financial consequences
Compliance with regulations helps businesses avoid legal and financial consequences, including fines, penalties, legal action, and reputational damage, that may result from non-compliance.
Achieving and maintaining compliance with data regulations is essential for protecting the privacy of individuals, maintaining trust with customers and avoiding large fines. In addition there are additional benefits to gaining control of an organizations unstructured data. Compliance with data protection laws requires organizations to maintain accurate records of data processing activities and the data they hold. This can help to identify areas of improvement in data management and drive better understanding of the insights which could be gained from the data being stored. Compliance can also help organisations identify and remove unnecessary data, reducing the risk of data breaches and improving overall data quality.
How can ControlTower help?
Designed to be used at scale, ControlTower is fully configurable allowing it to be tailored to each organisation for both classification and compliance. With a suite of capabilities that enable businesses to identify and understand the unstructured data within their estate, ControlTower is able to ensure compliance across varying regulations within on-premise and cloud data stores. Two of the key methods are assessing compliance with your retention schedule and also suggesting how sensitive each document is through our classification engine.
Compliance
- Data Retention is a key element to maintaining compliance, with many organisations implementing Data Retention Schedules which dictate how long specific documents/information should be kept for.
- ControlTower allows for custom retention policies to be defined with the ability to specify policies for specific document or information types.
For example, ControlTower enables you to apply a different retention policy to a CV of a job vacancy than one that would be applied to a financial document.
Classification
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- Using text analytics techniques, ControlTower can identify key pieces of information within unstructured data such as names, national insurance numbers and email addresses.
- Rules can be created to identify specific information types e.g. national insurance numbers and documents are classified according to the type of information found within.
All the results are gathered but importantly not actioned until you instruct ControlTower to action. Businesses can reap the benefits of being able to interpret the analysis within our carefully designed dashboards which enable informed decision making . Our dashboards have integrated risk models and scoring which have been developed through our in-depth expertise.
ControlTower can then be used to remediate any potential risks by migrating files to a new location, quarantining files which are not compliant or removing files from the file system.
In summary…
The functionality described above combined with Dufrain’s wealth of industry and technical expertise in unstructured data management, allow us to deliver a complete package needed to gain control over your data and ensure compliance.
Find out more about how to turn your unstructured data into cost savings and advantage with our Pigsty to Piggybank.
Learn more about Dufrain’s accelerators here.
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Gain control over your data
Contact Dufrain today or call us on 0800 130 3656 to schedule a demonstration or find out more about ControlTower.
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